Documentation & Logistics
MONITORED BY MANAGEMENT AND INTERESTED PARTIESWe literally receive & process every & ALL international orders. Acknowledge to customers receipt thereof. Draft the order on a specialized excel stock sheet, check & secure stock. Monitor each countries’ pricelist & updates of prices. Draft a specialized proforma invoice & packing list and SAD500 detail list (for customs requirements).
Get customers’ approval of the final order. Get clearance of customers’ account status. Source & obtain freight rates and draft a specialized freight estimate including GIT insurance, all risks insurance or total loss insurance. Book and process the necessary mode of transport to the destination. Capture the order on your internal accounting system ( i.e. SAP ). Draft the commercial invoice and packing list. Finalize the complete set of SAD500 / BoE customs documentation. Draft Sadc certificates of Origin either for S.A.D.C. countries or NAFCOC-JCCI Certificates of Origin ( Orange Shippers is a member of JCCI) for other countries i.e. Pakistan, Kenya etc. Draft the Arc waiver certificate for required countries like Mozambique, Angola etc. Obtain Certificate of Analysis of all the stock for customers.
We ensure the cargo & obtain an insurance certificate(Orange Shippers is a member of the Prestgroup for Marine & corporate insurance). Arrange the deliverance of orders to our various export packing warehouses, depending on which destination we are exporting to. Or arrange for the empty containers to be pre-loaded and placed for packing at our clients’ distribution warehouses, same for trucks to be packed. We personally check, count, replace damaged stock, palletize, shrinkwrap, strap & secure any cargoes as per your requirements for exports.
Our team of trained packers will pack the containers or breakbulk onto super links, tautliners or pantech- links, under our personal supervision. We book and arrange any compliancy inspections either with Intertek, SGS, Bureau Veritas or Global and we affect and supply all required documentation & personally attend the inspection. We liaise with the owners of the trucks and the shipping lines direct and at all times in order to meet the deadlines. We draft all shipping instructions, airfreight instructions, house bill of ladings, ocean bill of ladings, airwaybills and arrange for telex releases.
We pre-pay the shipping lines to obtain the original ocean bills. We furnish the customers with pre-alerts & pre-clearance advises immediately upon dispatch of the trucks or loading of the vessels. We liaise with the customers’ clearing agents directly and supply whatever documentation they require at any time. We courier the original shipping documents in time ( with DHL ) for customers to pre-clear and pay the necessary VAT & Duties. We monitor the transport of your valued cargo right up to delivering to the customers’ door We have a personal relationship with ALL our customers overseas and over the border and initial each new order! Finally, a complete set of shipping documents + freight invoice, including signed proof of delivery and a supporting report will be on your desk once the transaction is completed.
